Position Title		Events Officer   	
Classification	 	Level 6 (dual classified)  	
School/Division	Brand and Marketing	
Centre/Section	Brand and Marketing – SDC - Central		
Supervisor Title		Events Manager	
Supervisor Position Number	 	FSR 309294	
Position Number	FSR 101049, 307474, 310646, 311089, 316478, 317432	

Your work area
The Brand, Marketing and Recruitment (BMR) division provides organisational wide brand strategy and ongoing brand management, strategic marketing and planning, marketing communications activities; digital communication, research and segmentation. BMR provides sales and marketing planning and campaign assistance to help attract and recruit students.  Marketing and recruitment activities planned and implemented by the BMR team are designed to help achieve the University strategic goals of brand and reputation building and attracting domestic and international students to study at UWA. 
The Brand and Marketing team within BMR Division provides strategic brand direction and ongoing brand management for the University. The marketing area works across all global markets to help build the brand position and to attract business partners and students to UWA. The Brand and Marketing team consults with; and across all areas of the University to implement marketing plans and associated activities including events.

Reporting structure 
Reports to: Events Manager  

Your role 
The Events Officer supports the outreach and engagement goals of UWA faculties, schools and Central units through providing a centralised, coordinated event logistics and delivery function. Under limited direction from the Events Manager, and with a strong service orientation, the Events Officer will liaise with internal and external stakeholders to plan, organise, implement and assess events in support of UWA engagement and recruitment activities.

Your key responsibilities 
Coordinate the administrative and logistical aspects for delivery of a wide variety of initiatives and events including but not limited to graduations, student recruitment and engagement events, Open Day, flagship engagement initiatives, Senate Community Dinners, Vice Chancellor’s relationship and stewardship events, alumni, development and faculty events
Provide support to the Events Manager producing detailed proposals for events (e.g. timelines, venues, suppliers, staffing and budgets)
Manage guest lists in the University’s CRM, (REX) using the events module, serving as main contact for RSVPs and guest registration, to support event communications, outreach and follow-up
Conduct post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
Work with internal and external stakeholders to facilitate a consistent approach and standard of events
Ensure all UWA events are delivered in a consistent and professional way and are aligned with the University’s brand and marketing strategy
Liaise with event suppliers, graphic designers, printers and photographers as well as internal staff and external marketing professionals to ensure a co-ordinated and consistent approach to the marketing and promotion of University events
Through the Central Service Delivery Centre work closely with event initiators, to maximise event effectiveness through quality guest lists, promotion, registration, briefing notes, food/décor, order of proceedings and follow-up    
Other duties as required 

Your specific work capabilities (selection criteria) 
Relevant tertiary qualification or demonstrated equivalent competency
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email
Highly developed written and verbal communication skills with a strong client focus
Highly developed planning and organisational skills, with demonstrated ability to manage projects on time and within budget  
Demonstrated ability to work independently, show initiative and work as part of a team
Substantial relevant project and/or events experience at an appropriate level
Ability to coordinate budgets as well as events planning documentation and assessments
Ability to work with varied internal and external stakeholders, including Executive-level staff 

Special requirements (selection criteria)
Ability to work outside normal office hours and occasional weekend work
Ability to undertake physical tasks such as packing and unpacking materials
Current Drivers Licence
Some overseas and interstate travel may be requested

Compliance
Ensure you are aware of and comply with legislation and University policy relevant to the duties undertaken, including:
The University’s Code of Conduct hr.uwa.edu.au/policies/policies/conduct/code/conduct
Inclusion and Diversity web.uwa.edu.au/inclusion-diversity
Safety, health and wellbeing safety.uwa.edu.au/