UNSW EMPLOYEE RECRUITMENT PRIVACY STATEMENT
This page tells you about the Employee Recruitment Privacy Statement the University has in place to protect the privacy of individuals that apply to UNSW for employment.
In order to create an applicant profile and/or apply for jobs at the University of New South Wales (UNSW Sydney), you must read and accept the following Privacy Statement.
Note: The Employee Recruitment Privacy Statement was updated on 11 October 2019.
Collection of your personal information
The University collects your personal information directly from you during the recruitment process. It may collect your personal information from other sources, but only with your consent or where required or authorised by law.
Personal information collected by the University includes your name, home address, other contact details, date of birth, residency/citizenship status, work permit or visa details, identity reference numbers, unique personal identifier assigned by the University, work and educational history, educational qualifications, professional licences, CV, and security/background checks. The University may also collect personal or health information such as your gender, ethnicity, health information and disability information including accessibility or workplace adjustment requirements.
Personal information is only collected for purposes that are directly related to and reasonably necessary for the legitimate functions and activities of the University. You will be advised of any consequences of not providing personal information requested by the University or where the collection is required by law.
Security and retention of your personal information
The University stores your personal information in systems owned and managed by the University, and in other systems under license or by agreement. Service providers of such systems are contractually bound by the University’s privacy and security requirements. Access to your personal information is limited to University employees and contractors who have a legitimate reason to access the information.
The University is required by law to retain records that may contain your personal information for certain periods of time depending on the type of record.
Use of your personal information
Your personal information will be used to provide you with services related to recruitment at the University and to support the University’s planning and quality improvement activities. This includes:
- corresponding with you;
- enabling consideration of your application in respect of the position you applied for or other suitable positions;
- verifying your identity and other details;
- conducting police and other pre-employment checks (including referee checks) where such checks are a requirement of the position you applied for;
- informing you about University job opportunities that may be of interest to you, such as recruitment programs, career seminars and other recruitment or engagement activities;
- for benchmarking, analyses, quality assurance and planning purposes;
- facilitating employee training, research and statistical analysis, systems development and testing, and data analysis to develop and improve services and activities (e.g. marketing, recruitment and human resources etc); and
- (if you are successful in your application) for employment at the University, placing certain personal information on the University’s Human Resources database (at which point such information will be managed in accordance with the UNSW Employee Privacy Statement).
The University will seek your consent prior to the use of your personal information for any other purpose, except where that other use is authorised or required by law. If you give your consent you may subsequently withdraw your consent in writing at any time.
Disclosure of your personal information
Your personal information will be disclosed by the University only where necessary to support the uses outlined above. Where personal information is disclosed, it will be done only to the extent necessary to fulfil the purpose of such disclosure. Such disclosures may include to:
- third parties related to the recruitment process (e.g. an executive search firm, external members of selection committees);
- government departments to satisfy the University’s statutory reporting obligations; and
- contracted service providers which the University uses to perform services on its behalf and whom are bound by the University’s privacy and security requirements (some providers being located outside New South Wales and/or Australia for which, as a result, personal information collected by the University may be transferred outside of New South Wales and/or Australia).
The University may also disclose your personal information where authorised or required to do so by law, including:
- where disclosure is authorised or required by subpoena, search warrant or other statutory instrument;
- to a law enforcement agency where such disclosure is necessary to investigate an offence where there are reasonable grounds to believe that an offence may have been committed; and
- where the University believes on reasonable grounds that the disclosure is necessary to prevent or lessen a serious and imminent threat to the life or health of you or another person;
In all other circumstances, the University will obtain your consent prior to the disclosure of your personal information, including to:
- third parties related to pre-employment checks or verification of your information (e.g referees, former employers, educational institutions, professional bodies and professional associations, and government agencies); and
- medical or health practitioners or specialist advisors to conduct appraisals, tests or assessments (e.g. fitness to perform work duties, necessary reasonable adjustment requirements etc).
If you give your consent you may subsequently withdraw your consent in writing at any time.
Your rights in relation to your personal information
You may request access to and amendment of your personal information that is held by the University, including for corrections, amendment, deletions or data portability. Any such request will be subject to any legal rights and obligations imposed upon the University to retain such information (e.g. retention obligations under the State Records Act).
If you wish to access, amend or delete your personal information, or withdraw consent for a specific use or disclosure of your personal information, you should contact:
UNSW Human Resources – Recruitment
Telephone: (02) 9385 2711 (International +61 2 9385 2711)
For more information on how the University manages personal information, all other privacy enquiries, and how to make a privacy complaint, contact the:
UNSW Privacy Officer
Telephone: (02) 9385 8369 (International +61 2 9385 8369)