1. The Catholic Education Office (CEO) will generally collect personal information about an individual using forms completed by the individual, interviews and telephone calls.
2. In relation to personal information of an individual, the CEO's primary purpose of collection is to enable it to provide schooling for the student.
3. Some of the information we collect is to satisfy the CEO's legal obligations, particularly to enable the System to discharge its duty of care.
4. Laws governing or relating to the operation of schools require certain information to be collected and disclosed.  These include relevant Education Acts, Public Health and Child Protection laws with which the CEO complies as relevant.
5. The CEO may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference from another school or previous employers.
6. Health information about a person is classified as sensitive information within the terms of the Australian Privacy Principles under the Privacy Act.
7. The CEO, on occasion, discloses personal and sensitive information to others for administrative and educational purposes. This includes to other schools; government departments or agencies such as the ACT and NSW educational and teaching Institutes, the Catholic Education Commission; the National Catholic Education Commission; the Archdiocese of Canberra and Goulburn and its parishes; other Dioceses or parishes, medical practitioners and people providing services to the schools.
8. The CEO has in place procedures to protect the personal information it holds from misuse, loss, unauthorized access, unauthorized modification or disclosure.
9. The CEO may utilise external providers to deliver certain services including 'cloud' data storage to the System and its staff and students. The CEO may store personal information in the 'cloud' which may mean that it resides on servers that are located outside Australia.
10. The CEO's Privacy Policy sets out how employees may seek access to personal information collected about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the CEO's duty of care to the staff or students, or where information is provided in confidence.
11. The CEO from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you.  Such information may also be disclosed to organisations that assist in the CEO's fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.
12. On occasion information such as academic and sporting achievements, student activities and school-related news is published in School and Diocesan newsletters, magazines or other publications and on the School, Catholic Education Office or Diocesan websites. Photographs of employee and student activities such as academic or sporting events, school camps and excursions may be taken for publication in newsletters and magazines and on our intranet.
13. The CEO's Privacy Policy outlines how an individual may complain about an alleged breach of privacy and how the System will deal with such a complaint.

  The Catholic Education Office Privacy Policy can be viewed at http://www.cg.catholic.edu.au/