Purpose
The Privacy
Principles contained in the Privacy and Data Protection Act 2014 (Privacy Act)
and the Victorian Health Records Act 2001 (Health Records Act) set the standard
for the use and management of personal information collected by or provided to
Federation University.
This
collection, use and disclosure statement explains how and why the University
collects, uses and discloses personal information. It should be read with the University's
Information Privacy Policy, which can be obtained from the University as
follows:
Telephone: 03 5327 9021 or 03 5327 9504
Email: privacyofficer@federation.edu.au
Website: http://policy.federation.edu.au/university/general/information_privacy/ch02.php
Why We Collect Personal Information
The
University collects personal information, including sensitive information about
potential staff to:
• assist
during the Recruitment and Selection process.
• meet
the requirements of legislation or external government agencies.
How We Collect Personal Information
The
University takes all reasonable steps to ensure that information collected:
• is necessary for the University's Recruitment and Selection purposes;
• is relevant to the purpose of collection;
• is collected in a fair way, without unreasonable intrusion; and
• is as up to date and complete as possible.
The
University's preferred source of personal information is the individual
concerned.
However,
there are other important sources of personal information, which may include:
previous employers and referees nominated by prospective and current staff members;
academic assessors;
external and internal medical and rehabilitation documentation; and
promotion and performance review assessments.
The
University will contact the referees listed on your CV to assist with the
selection process, however the University will not collect information about
you from other persons without your consent.
How We Use Your Personal Information
The
University will take all reasonable steps to ensure that personal information
is protected against loss, unauthorised access, modification or disclosure, and
other misuse.
Personal
information collected and held by the University will only be accessed and used
by people employed or engaged by the University as required in the fulfilment
of their duties and in a manner consistent with the original purpose.
Information
may be used or disclosed to organisations outside the University where
permitted by the Privacy Act/Health Records Act. Information may be used and
disclosed for the purposes of collection. It may also be used or disclosed for
secondary purposes in certain circumstances, such as where the individual
consents to such use, or where the use is authorised by law.
Personal
information, including sensitive information and health information, may be
used for the following purposes:
There are publicly available sources of information regarding current
and former staff and students that are not subject to the University's
Information Privacy Policy, including:
The
University is committed to protecting and maintaining the privacy, accuracy and
security of personal information. Further details may be obtained from the
Privacy Officer, Legal and Secretariat – telephone 03 5327 9021 or 03 5327
9504.
The
University may, from time to time, update its Information Privacy Policy and/or
Collection,
Use and Disclosure Statement to ensure it remains appropriate to changing laws,
technology and the University environment.
Legislative Context
I have read the Federation University
Recruitment and Selection, Privacy Guidelines regarding the Collection Use and
Disclosure of Personal Information. I understand that any personal information
collected by the University in relation to my application will be retained in
my personnel file should I be successful or destroyed after 12 months if I am
unsuccessful.
