By providing personal details, submitting an application (including where you undertake video interviewing) or CV, or registering interest for employment with the Macquarie Group of Companies ('Macquarie'), you will supply Macquarie with personal information, including your application data, gender, right to work status, educational history and contact details ('your information'). Please note that, once entered, Macquarie will only collect, use and disclose your information where this is necessary for the administration of the recruitment process and, where applicable, your employment/engagement with Macquarie, or where Macquarie has a legitimate interest in processing the data. For example, this could be for the following purposes:
- to assess and administer your application for employment/engagement in accordance with Macquarie's recruitment and administrative practices (including conducting psychometric assessment and reference checks);
- to communicate with you in relation to your application or other suitable roles within Macquarie;
- to comply with any legal or regulatory obligations;
- internal reporting; and
- to monitor and review Macquarie's recruitment practices.
In carrying out the above activities, your information may be controlled and processed by any of Macquarie's officers, affiliates, agents, contractors and service providers worldwide. Where it is necessary for your data to be transferred to other jurisdictions, Macquarie will take steps to protect your information against misuse or loss and will comply with local law (where relevant) in respect of the transfer. Please do not submit your information if you do not want your information to be dealt with in the ways described in this notice.
If your application is unsuccessful, Macquarie may retain your information on file for 3 years and may contact you if another role arises (if you apply for another role before the 3-year mark is reached, the 3-year period for all information will re-start from the date you apply for that subsequent role). When the 3-year mark is reached, Macquarie will make best efforts to either delete, anonymise or put personal information about you ‘beyond use’ within a period of 3 months. Please contact Macquarie if you do not want Macquarie to retain your information on file. If your application is successful, Macquarie will retain your information as part of your employment records.
You are not required by law to submit your information, but Macquarie may not be able to accept or process your application for employment if the information is not supplied. You may request access to your information (and the correction of incorrect information) at any time by contacting Macquarie at email@example.com. If you are in the European Union (EU) or the European Economic Area, you may also request that the personal data that you have submitted to us be transferred to another controller. Macquarie will address any such requests in accordance with the obligations applicable to us under the EU General Data Protection Regulation (GDPR). If you are concerned about the way in which Macquarie has processed or used your personal information, you have the right to lodge a complaint with the Information Commissioner in your location, if available.
Please note, the retention process referred to above will only be implemented to the extent permitted by local law or regulatory expectations. If local law or regulatory expectations require all or part of the applicant's personal information to be retained for longer than 3 years, then Macquarie will comply with those obligations or expectations to retain for that longer period.
You can contact us by phoning +61 2 8232 3333, faxing us at +61 2 8237 4544, writing to Macquarie Careers, GPO Box 4294 Sydney NSW 1164 Australia, or emailing firstname.lastname@example.org.