By providing personal details, submitting an application (including where you undertake video interviewing) or CV, or registering interest for employment with the Macquarie Group of Companies ('Macquarie'), you will supply Macquarie with personal information, including your application data, gender, right to work status, educational history and contact details ('your information'). Please note that, once entered, Macquarie will only collect, use and disclose your information where this is necessary for the administration of the recruitment process and, where applicable, your employment/engagement with Macquarie, or where Macquarie has a legitimate interest in processing the data. For example, this could be for the following purposes:
- to assess and administer your application for employment/engagement in accordance with Macquarie's recruitment and administrative practices (including conducting psychometric assessment and reference checks);
- to communicate with you in relation to your application or other suitable roles within Macquarie;
- to comply with any legal or regulatory obligations;
- internal reporting; and
- to monitor and review Macquarie's recruitment practices.
In carrying out the above activities, your information may be controlled and processed by any of Macquarie's officers, affiliates, agents, contractors and service providers worldwide. Where it is necessary for your data to be transferred to other jurisdictions, Macquarie will take steps to protect your information against misuse or loss and will comply with local law (where relevant) in respect of the transfer. Please do not submit your information if you do not want your information to be dealt with in the ways described in this notice.
If your application is unsuccessful, Macquarie may retain your information on file for 3 years and may contact you if another role arises (if you apply for another role before the 3-year mark is reached, the 3-year period for all information will re-start from the date you apply for that subsequent role). When the 3-year mark is reached, Macquarie will make best efforts to either delete, anonymise or put personal information about you ‘beyond use’ within a period of 3 months. Please contact Macquarie if you do not want Macquarie to retain your information on file. If your application is successful, Macquarie will retain your information as part of your employment records.
You are not required by law to submit your information, but Macquarie may not be able to accept or process your application for employment if the information is not supplied. You may request access to your information (and the correction of incorrect information) at any time by contacting Macquarie at email@example.com. If you are in the European Union (EU) or the European Economic Area, you may also request that the personal data that you have submitted to us be transferred to another controller. Macquarie will address any such requests in accordance with the obligations applicable to us under the EU General Data Protection Regulation (GDPR). If you are concerned about the way in which Macquarie has processed or used your personal information, you have the right to lodge a complaint with the Information Commissioner in your location, if available.
Please note, the retention process referred to above will only be implemented to the extent permitted by local law or regulatory expectations. If local law or regulatory expectations require all or part of the applicant's personal information to be retained for longer than 3 years, then Macquarie will comply with those obligations or expectations to retain for that longer period.
For California Residents - Notice at Collection of Personal Information
Effective 1 January 2020
Prospective Employees Who Reside in California
|Categories of Personal Information We Collect
||What We Do With It
|Identifiers, such as your name, mailing address, e-mail address, telephone number(s) and Social Security Number.
||We use this information to identify you and to communicate with you during the application and screening process.
|Professional or employment-related information about your qualifications and background, such as educational history, professional licenses, employment experience, references from previous employers, whether you have ever been sanctioned by a professional body, whether you are subject to any restrictive covenants, assessment results to measure your preferred working styles and aptitudes and information from your public social media accounts (such as LinkedIn, etc.).
||We use this information to determine whether you have the qualifications, skills and experience to perform the duties and functions of the job for which you are applying, and to determine whether to offer you employment. We also may use this information to determine the appropriate salary or rate of pay if you are offered employment.
|Information reported to us as a result of a consumer report or investigative consumer report that you authorize.
||We use this information to help us determine whether to entrust you with confidential information and to determine whether to offer you employment.
|Voluntary identification of your race/ethnicity, gender, disability status and veteran status (you have the option to choose not to self-identify).
||We use this information to comply with governmental record keeping and reporting requirements.
|Information concerning your legal authorization to work in the United States and whether you will require visa sponsorship now or in the future.
||We use this information to ensure that you are legally authorized to work in the United States.
|Biometric information and images such as photographs and video from security cameras in certain locations in our offices and surrounding areas.
||We use this information to maintain the security and safety of our premises.
You can contact us by phoning +61 2 8232 3333, faxing us at +61 2 8237 4544, writing to Macquarie Careers, GPO Box 4294 Sydney NSW 1164 Australia, or emailing firstname.lastname@example.org.